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What is Company Annual Filing ?

Every Company registered under the Companies Act needs to file annual returns with the Ministry of Corporate Affairs (MCA). Delay or nonfiling of return attracts heavy interest and penalties. Company Annual Filings refers to the filing of Audited Annual Financial Accounts of the Company along with Directors Report and Annual Return of Company with Registrar of Companies. These yearly filings are mandatory for every registered Company whether the Company carries on business or not. ROC Annual Filing requires conducting an Annual General Meeting and filing annual accounts with ROC. AGM must be held within 6 months from the end of the financial year i.e. 30th September every year. In the case of new companies, the first AGM should be held within 18 months from the date of incorporation or 9 months from the close of the financial year whichever is earlier. Companies Act 2013 mandates that your financial year should start from 1st April and end on 31st March

Requirements for Company Annual Filing
  • Preparation of Final Accounts
  • Auditing of accounts
  • Preparation of Directors Report
  • Board Meeting
  • Annual General Meeting
  • Preparation of Minutes
  • Filing of AOC-4 (Company Accounts)
  • Filing of Form MGT -7 (Annual Return)
Documents to be submitted
  • Copy of MoA, AoA
  • Board Resolution in case of Company / Partnership Firm
  • List of shareholders withholdings
  • Details of board composition
  • Secretarial Audit Report
  • Last year's tax return
  • LLP Partnership Deed
  • Particulars of penalties or compounding offenses (if applicable)
Penalties Prescribed for Non-Compliance

Non-filing of Annual returns entail hefty penalties. These are over and above normal fees charged by MCA and there is no way to reduce the penalties. In case if you failed in the filing of ROC Return Government will levy penalties or late fees on your company. We are giving here some details of penalties applied by the Ministry of Corporate Affairs as per the Companies Act, 2013 related to penalties imposed for not doing Annual ROC Compliance. As per current norms, if you failed in the filing forms with MCA, it has prescribed separate late fees and penalties structure for every compliance. However, in such a case, the late fees apply up to Rs. 500000 or maybe higher or strike off company or otherwise as the case may be. The figure mentioned here is not exclusive it is only for getting ideas. As per the Companies Act, 2013 separate penalties are mentioned there for each non-compliance.

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